JOHNSNSE
Dear Fellow Helderbergers and lovely people of Cape Town
Nothing too big or too small for us to do
· All building projects, maintenance, repairs, renovations, advice, project management
· Solar installations
· Generator installations and repairs
· Palisade fencing and perimeter security
· Gas cages and gas installations
· Rubble removal and once off yard cleaning service
· Emergency courier / transport service
John 0745746256
Schalk 0648468846
Resume and CV
John Pretorius
Project, Property, Maintenance, Facilities and Construction Manager
Thank
you for the opportunity to submit the following information to you
I am a qualified Construction Manager with 37 years of exposure to all trades and disciplines in the Projects, Property, Construction, Facilities and Maintenance side of things in the built environment.
I am currently working for myself pursuing some building consultation work and other marketing and sales related ventures in the health and wellness industry.
A goal of mine was always to move out of Gauteng and to the coastal areas of the Western Cape or Kwazulu Natal. I am now living in Gordon’s Bay near Cape Town and am open for job opportunities in the Western Cape, Northern Cape and KwaZulu Natal
I am available immediately and would prefer a
mid to senior management position
Would also be willing to work in Argentina
and Israel
Personal information
Names Johannes Jacobus Gert Pretorius
(John)
I
D number 6601285069083 I have a valid
passport expiring in 2028
Marital
status Divorced
School Passed Grade 12 at Prinshof School
in 1983 in Pretoria. Head boy 1983
Address 39 Cayman Beach, 36 Faure Marine Drive, Gordon’s Bay 7140
Vehicle Isuzu LDV + Ford Territory
Licence Code EB
Cell phone +27 74 574 6256
WhatsApp +27 64 517 8079
Email johnsnse@gmail.com
Address 36 Faure Marine Drive 39 Cayman Beach Gordon's Bay 7140
Last positions held, accounting for the last 20 years of my life
1. June 2010 to Sept. 2022 Project Manager 12 years 4 months at University of Pretoria.
I worked as contracts manager in the maintenance
department and project manager in the projects department at the University of
Pretoria in the Facilities Management Division.
The minor building works portfolio was assigned
to me. It comprised of doing thousands
of small and larger maintenance, renovation, and refurbishment and user client
installation projects on all our campuses including Hatfield, Groenkloof,
Kalafong, Weskoppies, Medical Campus, Onderstepoort Campus, Mamelodi Campus,
Sports Campus, Experimental farm and other smaller university owned premises
all over Pretoria.
Repaired 80 bathrooms and kitchens, replaced pipes, geysers, fire doors
10 Residences
Repairs and refurbishment of offices on many complete floors in a lot of
our buildings
Renovated and refurbished many small and large lecture rooms and
function venues
Repair and renovate many bathrooms, kitchens, offices in over 150
buildings
Construction of many buildings, greenhouses, carports, paving etc.
Renovate and repairs to many staff houses and student residential
buildings
Conversion of many venues to lecture rooms, laboratories and offices
Upgrading laboratories to BSL 1 and 2.
Was involved with a BSL 3 lab
Repaired and installed 100’s of HVaC equipment and specialised plant
Did many electrical upgrades and installations in all our buildings
Project managed solar installations on many of our buildings’ roofs
Installed many computer labs and upgraded IT installations
CCTV, security and access control installations to many buildings and
offices
Did fire and evacuation installations in many building, also maintenance
on them,
I managed the installation of many major sound and audio visual
installations
I managed the setup of many smaller functions as well as the yearly registration graduation and other exhibition processes at the University of Pretoria. I was involved with the opening of the Javit Arts Centre in Pretoria
2. Oct 2009 June 2010 - 9 months Self Employed
I assisted my wife to get a laundry business off the ground.
I did many building and maintenance work all over Pretoria for my own account.
3. March 2003 to September 2009. Maintenance Manager. Country Club Johannesburg
I was the maintenance manager for all maintenance and facilities issues at The Country Club Johannesburg at Woodmead with 2,18 hole golf courses as well as at the Auckland Park Club.
Both premises comprised of many heritage buildings, sports facilities including large pools, a 20 room guest house and 2 large clubhouses with many function rooms and kitchens. My office was at the prestigious country and sports club in Auckland Park. I managed the maintenance staff and a vast number of persons involved with the rendering of services and materials to the club.
I have proven experience in managing all issues regarding maintenance operations, including maintaining the buildings, grounds and physical plant with particular attention towards safety, security and asset protection and including accountability for managing the budget, capital expenditure projects, preventative maintenance projects and energy and water conservation projects. I have experience regarding regulatory requirements and can lead the emergency response team for all facility issues.
I personally installed, maintained and commissioned many of the kitchen and back of house equipment. Maintaining the laundry, waste facilities, water treatment plant, generators, sewer lines etc. formed part of my portfolio.
I also managed all Civil, Electrical and Mechanical infrastructure upgrades at both premises and also all the construction and other related projects.
Apart from the maintenance side of things, I assisted with many of the club activities and thus gaining excellent first-hand experience in running a private golf club with a 4*** guest house and thousands of small and large functions where it comes to planning and execution of events like weddings, golf days. PGA’s and exhibitions. On a busy day when all our venues were booked, we had to deal with 20+ functions at both premises.
Education and Qualification
I started my BSc Construction Management degree at UP in
1984 I studied up to my 5th
year but did not complete it at that stage.
After a long break, I completed it in 2012
I obtained the National Dip N6 in Construction
Management with Civil Engineering and Quantity Surveying on N6 level in 1995
Passed Estate Agent’s Board Exam 1992.
I held my last Fidelity Fund Cert in 2009
I am computer literate and know MS Office and Project well as well as
Turbo Cad
Various short courses and certificates in Customer relations, Service
Excellence etc.
I am currently studying towards Healing Hands International’s Holistic
Massage Certificate
Experience from 1984 to 2003
1984 to 1993
·
Started my full
time study at UP towards a BSC Construction Management degree and continued for
5 years
·
From my 3rd
year we had to work as apprentices for 3 years (as part of the degree course}
in the construction industry.
·
I did 2 years on the 33 000m2
library building at UNISA in Pretoria
·
1 year as foreman for Urban
Construction on large residential and housing
developments.
·
I became a
foreman / construction manager at Oostvalei retirement village complex with
more than 200 units as well as a frail care section.
·
I started
working for myself as a bricklaying subcontractor
·
I built a
couple of houses and did some alterations
·
In 1992, I
qualified as an estate agent and sold many residential properties.
1994 – 1996
·
I became the senior
building control officer at the Town Council of Westonaria.
·
My duties
included the construction and maintenance of Town Council buildings as well as
new developments.
·
I managed the
construction of a maternity hospital and the upgrade of the local fire station
and central stores, which included the construction of a 450m2
warehouse.
·
I also project
managed several small and large community projects
1996 – 1997
·
Technical sales
representative at WG Wearne, one of the country’s leading concrete and crusher
companies where I successfully sold ready mixed concrete, sand and stone to
civil and construction companies.
1997 – 1999
·
In April 1997,
I became a Project Manager for Ingèrop Africa, a consulting engineering firm.
·
We managed a
multimillion, community driven low cost housing contract for the Department of
Housing and Land Affairs. The public owned serviced sites POSS.
·
We did the
complete project management process.
·
We had to
teach, manage and control contractors who built houses varying from 30m2
to 120m2.
·
We also had to
assist our client (The Gauteng Department of Housing) by developing and
implementing systems for them to run projects of a similar nature in the
future.
·
Contract ended
in 1999
1999 - 2001
·
Since October
1999 I worked at the Brixton Old Age Home where I co-managed the facilities
with the general manager.
·
On our
initiative, the old age home with nearly 300 rooms was converted to a private
youth hostel for students at UJ.
·
We managed the
complete renovation and alteration process and finished everything in April
2001.
·
During this
time I was house father for the residences
2001 - 2003
·
Worked for
Group 5 Building North as a concrete batch plant operator for a few
months. We built the Shoprite Checkers
Warehouse in Centurion.
·
From September
2001 to February 2003, I worked as handyman at Eclipse Foundries (one of the
larger foundries in SA),
·
doing general
building maintenance and housekeeping on all the buildings, factories and steel
manufacturing plants.
·
I supervised
maintenance and cleaning personnel.
|
Operational Strategies Financial and Asset Management Facilities Management Project Management Planned Maintenance Quantity Surveying Budgeting & Control Building Information Technology Contracts & Accounts Cost Estimates and Control Operational Health & Safety Act Develop specifications Develop SLA’s Maintenance reporting systems Risk management Leadership methods and controls Compliance to regulatory requirements Customer service and guest relations Service performance Communication principles |
Energy management Environmental Issues User client installations HVaC maintenance and installations Inspections Technical acumen Physical fitness Knowledge in all trades Mathematical reasoning Hands on experience Computer literacy Technical documents and plans Oral and reading and writing comprehension Personal demeanour Teamwork Training personnel Personnel management Performance management Performance levels & initiatives Liaising with external partners |
Contact Details
Town Council of Westonaria J
Thiart - Town Engineer Tel
011 753-1121
Bergman Ing̬rop S Kaplan РDirector Tel
011 808-3000
Brixton Home for the Aged A
du Preez – Manager Tel
011 839-2697
Eclipse Foundries Charl
Marais – Maint. Manager Tel 083 268-8420
The Country Club Johannesburg Charmaine Klug-Price – Club Manager Tel +27 11 202-1640
University of Pretoria Nicolaas Bester – Assistant Director FM
Tel
+27 12 420 2203 / 2308 Cell
+27 72 941 8107
Strongholds
·
Project Management. Maintenance Management.
·
Planning, organizing, command and control.
·
A particular strength is to do cost estimating as well as executing
projects within budget, without reducing quality requirements.
·
I am able to work long hours under pressure, always ready for a
worthwhile challenge and always willing to learn.
·
My motto in life is “Own, don’t manage”
Personality traits
Analytical
- Meyers Briggs personality testing, classified with preference to being
analytically oriented Strongly INFJ.
Birth date 28 January 1966 Life
number equals to 6. Herman Whole brain
model = green with tendency to red. I
can work well in a team and on my own.
Honesty, responsibility, accountability and determination are some of my
strong attributes. I’m thorough in what
I do and pay attention to detail. To
take initiative and handle risks and bear the consequence in any quick decision
or emergency situation is also a quality that I developed over the years. Furthermore, I get the job done by being
proactive and organised to balance the red tape and the execution process of
any challenge, task or project.
In
other words, I’m passionate in what I’m doing and deliver what is required of
me.
Interests
The Torah, restoring our earth through
sustainable organic methods and I like to camp and travel. To start or be part of establishing
self-sustainable communities (not necessarily demographically bound) according
to sound common sense principles.
Please contact
me for any enquiries
SPECIFICATION FOR MAINTENANCE MANAGER AT THE COUNTRY CLUB JOHANNESBURG -
2003 to 2009
Maintenance Manager John Pretorius
Employee no 927
Date of birth 28-Jan-66
Monthly salary R21808
CTC (excluding company vehicle & housing)
Qualifications N6 Construction Management with Quantity Surveying and Civil
Engineering
Technician on N6 level
Duration at club 6.5 years
Reporting to The
Operations Manager
Subordinates Maintenance
coordinators x 2
Carpenter, painter, electrician, plumber 4 maintenance assistants
Join date 25/2/2003
End date 30/9/2009
Working times Monday
to Friday 7:00 – 16:00
Standby requirements Always on standby 24 hours a day
and assisting with all kinds of functions
and club activities after hours
Standby allowance None
Leave 25
days a year, normally during December
Duties
Daily Update
maintenance programme
Oversee
the maintenance personnel’s duties
Plan
and manage the tasks of the coordinator, painter, carpenter and other maintenance
personnel
Update
the maintenance expenditure programme
Asses and solve daily issues i.e. general breakdowns and maintenance
Inspect progress on all projects and solve issues arising from the inspections
Deal with consultants and professionals on a daily basis
Do general admin duties pertaining to the maintenance department
Assist maintenance
coordinator with various daily tasks and decide what actions to be taken
Liaise with finance department on all financial aspects in the
maintenance department
Keep
time sheets up to date
Weekly Plan
and cost all maintenance projects
Ask for quotations from and meet with contractors and suppliers
Do inspections of the buildings and premises
Inspect furniture and fittings and
arrange appropriate actions accordingly
Order materials and visit suppliers to buy materials as needed
Update all health and safety requests and take action to complete arising challenges
Monthly Plan and cost all
maintenance and construction related capital expenditure requests for approval
Bring
budgets and expenditure reports up to date
Check provisions allowed for against expenditure and adjust programme
accordingly
Assist maintenance coordinator in doing inspections on HVAC and kitchen
equipment
Check
all staff requirements and discuss with various departments
General Discuss member's requests with relevant senior management personnel
Check and liaise with landscape contractor on maintenance issues
Liaise with various departments on arising requests and
solve problems
Any other duties as requested by senior
management or the general manager
Job Specific Requirements
Function
To manage
the maintenance of structures and infrastructure and to maintain the club's
premise in an acceptable condition, including maintenance of gardens, buildings,
electrical, mechanical, gas, heating, air-conditioning, water supply and
plumbing systems and equipment and also external and internal fixtures and
fittings.
To manage the maintenance department with at least 10 personnel.
To fulfil all tasks pertaining to Health and Safety
requirements
Appointed
as GMR2 in terms of the OHSACT
Levels of Authority
Authority
to manage, develops, motivate and discipline maintenance personnel
Authority
to purchase materials from suppliers
Has full management authority to execute maintenance projects as per
budget as well as when breakdowns occur.
Has full management authority to execute construction work and to be the
contracts manager for new projects related to maintenance and construction
where so required.
Expenditure Levels
May invite tenders, purchase material and approve costs required for the
execution of maintenance projects as well as for operating expenses which was
approved in the budget. General Manager Authorisation is required for all expenditure
when not part of budget
Key result areas
Identify,
investigate and address all maintenance issues
Implement
and keep control over maintenance systems
Programme
maintenance work
Execute
all maintenance work
Keep
financial control over expenditure
Manage
personnel effectively
Interact with different role players i.e. departments, suppliers,
contractors, professional persons etc.
Cost
estimations and control
Plan
and execute all new projects achieved by:
Planning and administration function
Management of the maintenance request system and the delegation of the
maintenance tasks and projects to subordinates and contractors
Preparation of plans, specifications, tender documents and payment
certificates for contractors and inspection and feedback on quality of projects
Develop systems and procedures to assist the general manager with his
task as far as maintenance is concerned.
Planning all work within parameters of budgetary requirements taking
into account all preventative maintenance issues
Programming all work to such an extent that tasks and projects are
completed without unnecessary delay and well within acceptable quality
standards.
Responsible for participating in and prepare costs for all quotations
where required.
Maintaining close liaison with specialist technical advisors and
professional consultants in terms of their requirements and respond to specific
requests
Keeping up-to-date with progress and developments of a related nature
Ensuring that all staff under his control is managed within the
framework of Club policies and procedures.
Being aware of the Club's documentation, accounting and recording
systems and requirements
Ensuring that weekly and monthly reports are accurate and produced on
time Crises manage unforeseen
emergencies
Implement and execute requirements of the various Standards and Legal
bodies eg National Building Regulations, SANS 10142 etc.
Identifying suitable suppliers and contractors and negotiating better
deals for the club
Coordinate and control stock and the functions of the maintenance store
man
Physical and Environmental Conditions and
Knowledge of job specification The
work of this classification entails the performance of light physical labour, including bending,
stooping, climbing ladders, lifting and carrying heavy objects and the operation of tools and
equipment.
The position requires travel between club premises and to visit
suppliers, contractors and professional persons when needed.
Some duties require exposure to potentially hazardous conditions such as
adverse weather, raw sewage, and electricity.
Operates and performs routine and preventive maintenance to stationary
building equipment such as heating, ventilation, air conditioning, electrical,
security, and fire alarm systems.
Supervise the building, carpentry, plumbing, electrical, and mechanical
work in order to complete routine repairs to buildings and equipment.
Supervise the application of paints, stains, or other chemical coatings.
Assists skilled trade’s workers with complex repair and installation
work
Leads and instructs lesser skilled workers
Project manages and inspects contractual work performed by contractors
Prepares and keeps records of time and materials used
Complete and repair projects according to blueprints or drawings
Operate an
automobile or a light truck to transport workers, tools, materials and equipment between premises
Performs other related duties as required.
Tools and equipment used in a variety of building construction and
maintenance trades; use and purpose of general construction tools and
equipment.
Principles and practices of record keeping
Advanced computer skills in word processing, spreadsheets and mail
applications as well as planning and drafting applications
Principles of lead supervision and training
Safety principles and practices in building maintenance work.
Methods, materials, tools, and equipment used in the rough and finish
carpentry trade incl. cabinet making.
Methods, materials, brushes, tools, and equipment used in the painting
trade.
Methods, materials, tools and equipment used in the sheet metal trade.
Methods, materials, tools and
equipment used in plumbing work, saunas and steam
rooms
Methods, materials, tools and equipment used in electrical work.
Methods, materials, tools and equipment used in general building
construction work
Methods, materials, tools and equipment used in building maintenance
work.
Methods, materials, tools and equipment used in the catering and
industrial kitchen industry
Methods, materials, tools and equipment used in the heating, ventilation
and cooling industry.
Knowledge of gardening and irrigation for large premises
Knowledge of water flow and water purification incl. boreholes
Knowledge of pool maintenance and repairs
Chair
health and safety meetings
Implement the requirements of the Occupational Health and Safety Act
Do inspections throughout club related to the maintenance department
Inspect the work, machinery; tools and premises of outsource partners at club.
Maintain
records of inspections
Communicate with health and safety representatives to ensure that they
are kept up to date with latest requirements
Liaise with Local Authority as well as with other statutory bodies on
matters which pertains to health and safety requirements.
Recommend and do anything necessary to keep within the set Laws and
regulations
Supervise the health and safety plan for all new construction work
Abilities and inherent job requirements
Good
negotiating skills
Must be suitably qualified to take charge of and manage the maintenance
department
Should have had at least ten years’ experience in managing a maintenance
department
Must be numerate with a sound knowledge of building technology
Must have the presence and ability to interact at an appropriate level
both internally and externally with customers and suppliers, and specialist
advisors
Must have good people relations skills and be able to generate trust and
respect from colleagues, subordinates and clients.
Problem solving abilities
Perform semi-skilled and skilled work in the maintenance and repair of
buildings, equipment, and related facilities.
On a continuous basis, know and understand operations, and observe
safety rules;
Analyse problem equipment; identify and locate equipment; interpret work
orders and explain jobs to others
Intermittently, sit while studying or preparing reports; bend, squat,
climb, kneel and twist when installing, repairing, and servicing equipment;
perform simple and power grasping, pushing, pulling, and fine manipulation; and
lift or carry weight of 50 Kg
Work on-call on evenings, weekends, or holidays.
Communicate clearly and concisely, both orally and in writing.
Ability to read,
writes, and performs advanced arithmetic and technical calculations.
Read blueprints and work from rough sketches; prepare working drawings.
Maintain records related to work activities.
Be able to work in or on high places e.g. roofs and high mast poles.
Fit, able and competent to use the following tools and have been either
trained to use or have more than two years’ experience in using the under
mentioned tools
a Various ladders
including step ladders, extension ladders, trestle ladders and fixed ladders
b Power tools
Grinders
Portable
and fixed drilling machines
Circular
saw
Belt
Sander
Bench
grinder
Orbital
sander
High
pressure washing machine
Rigid
electro mechanical spring feeded drain cleaner
Compressor
c Chain saw
d Electrical testing
equipment as far as to determine Power, Current and resistances
e Various small and large hammers and
axes
f
Chisels
g
All kinds of screw drivers
h Various kinds of pliers
i Wrenches and spanners
j Spades, shovels and picks
k Drain rods
l Brooms, dusters and buckets
m Trowels, spirit levels,
n Electric and mechanical dicing
machines
o
All other tools that might be
needed occasionally like:
Concrete
breakers
Plate,
rolling and impact compactors
p The use of trolleys and the correct
load there upon
q The safe use of safety harnesses when working on high places
r The use of wheelbarrows
s Safe use of saws, files, knives etc.
t Various kinds of vices
u Scaffolding including erection,
framework, platforms and ismantling
Wear and take care of safety equipment, clothing and protective gear and
comply to rules of use of such
Experience and Training
Experience:
15 years’ experience in the performing of building maintenance work
specifically pertaining to electrical, plumbing, and heating/ventilation/air
conditioning as well as experience in all other building related trades
Training:
Equivalent to completion of the twelfth grade; a National diploma or
completed trade test in one or more of the building trades is highly desirable,
preferably electrical
License
Possession
of a valid driver’s license is needed
UNIVERSITY OF PRETORIA
DEPARTMENT OF FACILITIES MANAGEMENT
JOB DESCRIPTION
POST: Project
Manager
FUNCTION POST TITLE: Project Manager
DEPARTMENT: Facilities
Management
DIVISION: Maintenance
& Operating
POST NUMBER: 13295
INFORMATION
SOURCES: Divisional
Heads, Consultants, User Clients
DATE OF POST
DESCRIPTION: April 2001 (Updated 2009-01-30, 2010-04-21
and
2011-10-20)
DATE OF POST EVALUATION:
POST LEVEL: 7
POST COMPILER: W
Oosthuizen, P de Beer, M Theron
APPROVED: PA Nel
ACCEPTED: W J Lübbe
1. POST OBJECTIVES
●
Project
management related to the planning and construction of new and refurbishment of
existing buildings and other facilities
●
Project
management related to the planning and construction of new and refurbishment of
existing building systems
●
Project
management related to the planning and construction of new and refurbishment of
existing services infrastructure
●
Project
management related to minor building work
2. DUTIES
●
Project
Management relating to the planning construction and supervision of University
buildings and –structures including office buildings, lecture halls, auditoria,
laboratories, hospitals, domestic houses, residences and sporting facilities
such as swimming pools, sporting surfaces (excluding grass fields), pavilions
and club houses.
●
Project
Management relating to the planning, construction, installation and supervision
of building systems such as heating, ventilation and air-conditioning, lifts
and other mechanical installations, electronic access control and fire
detection systems.
●
Project
Management relating to the planning, construction, installation and supervision
of services infrastructure, including electrical installations, water
provision, gas distribution, standby generators, storm water and drainage
systems, roads and parking lots.
●
Minor works
●
Administrative
duties
3. POST REQUIREMENTS
3.1 Qualifications
3.1.1 Minimum qualifications
●
An applicable
B-degree in project management, building management, quantity surveying,
architecture; or
●
An applicable
National Diploma in one of the abovementioned disciplines; and
●
A valid
driver’s licence
3.1.2 Recommended Qualifications
3.2 Work Experience
3.2.1 Minimum work experience.
●
5 Years
applicable experience in the building industry as well as relevant technical
related experience with a degree
●
8 Years
applicable experience in the building industry as well as relevant technical
related experience with a diploma
Aforementioned should include experience, knowledge and understanding of
the National Building Regulations, building construction and Contract Law
3.2.1 Recommended work
experience
• Proven experience of financial management
3.3 Other Requirements
(Abilities and skills)
3.3.1 Minimum requirements
●
Inter personal
skills and experience to manage multi disciplinary building teams and to
promote team work
●
Ability to work
in teams
●
Administrative
skills
●
Organisational
ability
●
Prioritising
ability
●
Negotiating
ability
●
Accuracy
3.3.2 Recommended Requirements
●
Computer
competence in MS Access, MS Project
● Accounting and budget management skills
4. CLIENT AND CONTACT
INTERCHANGE
4.1 Internal
●
Deans and Faculty
Managers, Heads of Schools and Departments, and Directors of Support Service
Departments.
●
Other
personnel.
4.2 External
●
Consultants
●
Contractors
●
Agents
●
Suppliers
●
Local /
Provincial Authorities
5. ORGANISATIONAL STRUCTURE
|
Director : Facilities Management |
||
|
|
|
|
|
Deputy Director: Maintenance & Operating |
||
|
|
|
|
|
Senior Assistance Director: Maintenance |
||
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|
Project
Manager |
||
6. Project Management
Priority 1
Project is allocated to a project manager (PM)
PM to compile project brief. Obtain inputs on
project brief from:
• user
client
• applicable
UP role players as listed in Section B of Project Management Protocol
Source and appoint consultants if needed:
• table
list of proposed consultants to IPC for approval
• ascertain
that consultant is registered as creditor on system
• issue
official order
• issue
letter of appointment
• issue
client/consultant agreement
Abovementioned approved according to financial
delegations.
Obtain building plans:
• in-house;
if not possible then
• outsourced
Obtain cost estimate:
• in-house
QS or Project Manager or
• outsourced
QS
PM to conduct review meetings as needed with user client and internal UP
role players to finalize scope of work.
Approval of project brief and plans by:
• user
client
• applicable
UP role players
Project approved by the Deputy Director FM:
Project Management.
Submit building plans to local authority for
approval
Compile tender / quotation documents:
• project
manager or
• outsourced
to consultants
Table list of preferred contractors to IPC for
approval
Procure tenders / quotations:
• project
manager
• outsourced
in accordance with the approved UP Procurement
Policy.
Tenders / quotations approved according to
financial delegations, by means of:
• approval
of quotation in the case of minor building work; or
• tender
evaluation report
• Ascertain
that successful contractor(s) is/are registered as creditor on system
Obtain
official order(s) to appoint contractor(s)
Orders approved according to financial
delegations.
Issue official order(s) to contractor(s).
Ensure that applicable building contract is
signed between UP and contractor(s).
Approved according to financial delegations:
• JBCC
2000 Contract for larger projects
• Minor
Building Works Contract for smaller projects
• Submit
contract and guarantees to Records Division
Handing over of building site:
• project
manager
• principal
agent
• user
client as observer
• Point
out all underground services
Inform Director: Finance when project exceeds R10m regarding
construction insurance.
Conduct regular project progress meetings with
minutes on larger projects with user client as observer.
PM to schedule appropriate review meetings
Continue to manage scope of work:
• All
changes in scope of work to be approved by project manager
• Financial
implications to be approved according to financial delegations
• Contingency funds may
not be used for increasing the scope of work without following the proper
procedure
Project savings may not be used for increasing
the scope of work
Should additional funds be required to complete
the project, the PM will prepare a submission to the Executive to request such
funding.
Obtain building and drainage inspections from
local authority where applicable.
Invoices for professional fees and contractor’s
payment certificates to be recommended for approval by project manager and
approved according to financial delegations.
Continually involve other UP role players during
construction and review meetings to ensure adherence to their requirements.
Commissioning of all plant and equipment to be
certified by project manager, consultants and applicable UP role players.
Practical completion must be certified by:
• project
manager
• UP
role players
• user
client
• consultants(s)
• contractor(s)
The user client may now take occupation of the
facility.
Obtain an Occupation Certificated from the local
authority.
Snagging (fixing of construction defects) to be
executed by contractor(s) under supervision of project manager and/or
applicable consultants.
On completion of snagging, the final completion
certificate must be approved by:
• project
manager
• UP
role players
• user
client
• consultants(s)
• contractor(s)
Completion of project approved by the Deputy
Director FM: Maintenance & Operating
The Project Manager hands the completed project
over to:
• the
user client
• Operations
and Maintenance Division.
• Campus
Services Division
At this stage the Operations and Maintenance
Division becomes responsible for:
• all maintenance,
including work on plant and equipment still under guarantee, but excluding
latent and patent defects
• submitting
requests for increased M&R budgets where applicable
The final account is settled and approved by the
contractor and UP according to financial delegations.
The project Manager informs the Director:
Finance that the project has been completed and construction insurance is
cancelled and to enable normal asset insurance.
Latent and patent defects are fixed by the
contractor through intervention by the Project Manager or Principal Agent
Return unspent funds to the Reserve Fund or user
client where applicable.
Hand in as-built drawings of all disciplines to
records office and plant and equipment manuals to the user client and
Operations and Maintenance Division.
PM schedule a project completion review with
user client.
A project closing report, including final
expenditures, to be tabled to the IPC or FAC in the case of major projects.
2. Administrative Write internal memoranda. Priority 2
Maintain orderly office administration, project
administration and filing for reference and audit purposes. Keep technical
reference files up to date for Departmental reference and inspection.
Inspect and collect information on instruction
for the Department’s building management database and collate an audit report
regarding the building’s condition for the purpose of later major scheduled
refurbishment.
Advise ad hoc regarding contractual and building
matters.
Provide the other FM Divisions with ad-hoc
advice when requested. Supply information and give advice regarding suitable/
alternative building methods and materials, etc on the basis of your experience
when requested.
Provide general support to the Director:
Facilities Management.
Report security claims concerning physical
facilities with Asset Management
Maintain and exchange regular internal
productivity/progress reports (Gantt charts)
General reporting:
Notify the Divisional Head of general progress as well as any problems
concerning the work.
Maintain continuous flow of information to Division Head.
Gather consistent information and provide documentation for the annual
review and annual report.
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